Comprised of the President, Vice-President, Treasurer, Secretary, and Task-force Liaison, the Executive Council represents the membership and implements the decisions of the General Assembly. Its members are elected for a two-year period, with possibility of re-election. Its main functions include to direct, manage and represent the chapter at the local and international level; to establish task-force groups to accomplish the objectives of AwB; and to lobby public and private organizations for project support. Sessions of the Executive Council are convened by the President and are held, as a general rule, once a month.
The Executive Council has the following duties:
- Represent and administer Archivists without Borders US, complying with the decisions made by the General Assembly according to the directives established by the Assembly.
- Adopt the agreements related to the appearance before public agencies in order to exercise any legal action and interpose pertinent resources.
- Subscribe agreements of collaboration with other organizations with objectives similar to AwB US.
- Propose membership fees.
- Convoke the meetings of the General Assembly.
- Oversight the finances and present its state before the General Assembly.
- Approve the establishment of working groups.
Duties of the members of the Executive Council
- The President shall direct and coordinate the affairs of AwB US, and preside over the meetings of the Executive Council and the General Assembly.
- The Vice-President shall perform the duties of the President in case the President is absent. The Vice President will assume the presidency in case of a vacancy.
- The Treasurer shall be responsible for planning and formulating financial policy and recommend such policies to the Executive Council; reviewing the annual budget; record all AwB-US financial transactions; internal auditing of all AwB US financial operations; and providing an annual report on the organization’s finances.
- The Secretary shall keep record of the meetings of the Executive Council and General Assembly, and be responsible for keeping the registry of AwB US members.
- The Liaison shall be the contact person for all task-force groups, provide organizational support for AwB-efforts, and coordinate AwB US’s informational network.
The primary decision-making body of AwB U.S., the General Assembly is made up of all voting members of the chapter. It is entitled to decide over all matters regarding the chapter and its operation, as well as future projects and proposals made by the members.The Assembly convenes at least once a year. It can also be called upon to convene should the matters to be treated so require. Furthermore, every two years the General Assembly calls for elections to decide which members will form the Executive Council.
The General Assembly has the following duties:
- Approve the organization’s by-laws.
- Modify the by-laws.
- Elect the members of the Executive Council.
- Approve and provide oversight for the annual budget.
- Agree upon the dissolution of AwB US.
The Executive Council will be responsible for summoning and organizing the meetings of the General Assembly.